Preparing organizations for the OSHA vaccine and test mandate

What is the mandate?

On September 9, 2021 president Biden directed the Occupational Safety and Health Administration (OSHA), to write rules that will require all private employers with 100 or more employees to ensure that their workers are fully vaccinated against COVID-19, or produce a negative test each week. The mandate, which has been described as a ‘crucial measure’ not only for public safety but for economic recovery, is expected to affect around 80 million workers and businesses that fail to comply could face fines of up to $14,000 per violation. With OSHA now preparing the imminent enforcement, the White House is urging companies to act now and get their systems in place ahead of the announcement.

Many large organisations including 3M, Procter & Gamble and airlines such as JetBlue, American and Alaska, have already imposed regulations. IBM also recently announced that all of its U.S. employees are expected to be fully vaccinated by December 8, regardless of how regularly they visit the office. Be ready with our OSHA Vaccine Tracker Tool.

OSHA New Vaccine Mandate HealthBoxHR

How we ensure you remain compliant

Utilized worldwide to allow individuals to return and remain onsite safely, our digital vaccination and test tracker completely removes the need for paper documentation, allowing individual users to upload their official vaccination and/or test certificates directly to the correct personnel via a safe and secure digital wallet. 

This information can be accessed 24/7 using the HealthBoxHR app or on any web browser via all smart phones, laptops desktops or tablets.

''At HealthBoxHR we can ensure you remain compliant,
avoid fines and keep your teams safe''





Free mobile app for users

FULL HR reporting

phone test tracker

Whether the organization requires to set specific intervals for testing or they wish to carry them out intermittently, HR personnel are provided not only with the breakdown of their users vaccination record, but also the date of, outcome and proof of each users test status. All information can be filtered based on region as well as department, which not only makes managing the process easy but also highlights more vulnerable areas of the business further acting as a contact tracing element.

The platform also caters for those who are exempt for medical or religious reasons, as well as providing a vaccine booster option for those that aren't, providing a future proof solution for the uncertain times ahead.

Frequently asked questions

Set up is completed in a matter of minutes! As soon as we have the green light to proceed from your team, we will be able to build your platform and onboard all users.

Super easy! You can filter by region and department. These can also be approved/managed by specific department heads.

That’s entirely up to you! The platform can be set up on a monthly rolling contract basis for as little or as long as you wish. Alternatively, you can sign up for an annual subscription which also comes with a huge 15% discount.

Of course! As we offer services globally, we provide technical support 24 hours a day, 7 days a week.

Of course! As we offer services globally, we provide technical support 24 hours a day, 7 days a week.

The HealthBoxHR app is free for all employees!

Absolutely not! Our system has been utilised by offices, sports teams, schools, warehouses, radio stations… the list is endless! We’ve ensured the tool is as flexible as possible for ease of use for all types of organizations.

What our clients say

''We decided to buy and utilize HealthBox to ensure the health and safety of our employees returning to the office during the Covid-19 pandemic. It is quick and easy to use. We have had great support to get it up and running!''
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Michele Keef
HR Manager
''Being a HR manager is hard enough let alone through a global pandemic! The Healthbox covid tool has been a god send and makes my life a lot easier!''
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Sophie Beechwood
HR Manager
''Healthbox got us setup quickly on the ClearPass questionnaire, which has been very helpful to have employees screen for COVID symptoms prior to reporting to work. Customer service is fast and responsive.''
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Jospeh Morgan
HR Manager
''We implemented ClearPass in September 2020 to help our retail stores handle symptom checks for our employees after trying another software that was not robust enough for us. ClearPass has been a valuable tool as we have navigated the pandemic and compliance.''
man portrait smiling
Clark Mason
HR Director